Author: Janet Keough

TOWN OF NORTHSTAR

June 18, 2024 Board Meeting

CALL TO ORDER, WELCOME, and PLEDGE OF ALLEGIANCE-

ATTENDANCE: Gary Mantay, Jan Keough, Rod Saline, Donna Elsbury, Ray Barnes, Sue Forbragd, Dick Dillon, Mary Hellman

June 2024 MINUTES: Board Reviewed the minutes, Rod Saline moved to approve and Jan seconded, All voted Aye

TREASURER REPORT– Donna reported check #s 9105-9117 and transfer of $478.32 to checking. EFT to PERA $36.00

2024 Payroll Claims: Motion to approve payroll payments and other payments, seconded, all voted AYE

Motion was made to add the new clerk, Ellen Hanson, and Supervisor, Rodney Saline as signers to the township checking account and to remove Jenae Pitoscia and Richard Dillon as signers. Motion was seconded and all voted AYE.

Motion made, seconded and approved to purchase printer checks for use instead of handwritten checks. The printer checks are specially designed for use with the CTAS accounting program. Approximate cost is $328.00 for 500 checks.

Treasurer, Donna Elsbury, reported that she has recently been made  aware by staff at PERA that the Coordinated Plan at PERA is for appointed employees of government agencies (including treasurer and clerk) and is required participation unless the individual opts out under a qualifying exclusion code.

Donna has been mistakenly opting out under a code she did not qualify for. And, in spite of filing an exclusion report every year, listing the employees, the job title and the exclusion code, the folks at PERA apparently did not notice that she should have been enrolled in the Coordinated Plan.

 Now that it has been brought to their attention, PERA is requiring that the township submit a Record of Earnings report dating back to her hire date of September 20, 2021. After a PERA review of the earnings report, it is her understanding that PERA will require she enroll in the coordinated plan and that the township will be required to submit past employer contributions at a rate of 7.5% as well as past employee contributions (6.5%) up to the last 60 days. Those employee contributions of the last 60 days will be the responsibility of the individual. An estimate of the township portion of the past contributions due to PERA is approximately $2500.

CLERK REPORT/Correspondance: Hired Ellen Hanson for the open Clerk Position.

Recycling: Jan reported that all going well. The grant was recieved in the amount of $5,067.31

Webpage/Communications Report: $561 Million in grants in the state of MN for broadband. Rod and Jan are going to attend a Zoom meeting in relations to it

Fire: Rory/Mike/Gary: One medical call. Regular fire trainings

Maintenance: The garage door was broken and repaired for the amount of $173. Kent came and repaired the broken furnace. Rod Saline made time sheets and placed them in the recycling shed for Ken to use when he mows. We have no contract with him, he is employed.

Roads: Gary- The roads are wet

Old Business: Bruce Olson is a prospect for writing grants. Briar Lake is having issues with garbage being disposed off at the end of the road near the sign. The July North Star E-News will include a notice regarding prevention of people dropping off recycle items and trash at the township notice boards, especially the notice board at the corner of 44 and Barrs Lake Road.

New Business: Robert Anderson, Anne Bailey, Ray Barnes ( Head Election Judge), Sue Forbragd, Fay Kuettel, Ellen Hansen (Clerk), William Taft, Mary Hellman are the election judge pool.

Review Of Duties: Donna call Mat about insurance. Ray to train the election judges.

Upcoming Events: Rod Saline noted that Lakewood Township is looking at offering CPR classes, possibly open to other townships.

Adjournment: 7:26pm Jan motioned to adjourn, Rod seconded it, all voted AYE.

2024 May Board Meeting Minutes

TOWN OF NORTH STAR        05/21/2024

CALL TO ORDER, WELCOME, and PLEDGE OF ALLEGIANCE –

ATTENDANCE: Gary Mantay. Jan Keough, Rod Saline, Sue Forgragd, Donna Elsbury,Ray Barnes, Dick Dillon, Mary Hellman

April 2024 MINUTES:  Board reviewed the minutes.  Rod Saline moved to approve, Jan seconded, All voted Aye

FINANCIAL REPORT – Donna reported check 9091 through 9014 and transfer $7119.07 to checking.  EFT to Pera  $108.00.

 2024 Payroll Claims:  Motion to approve payroll payments and other payments, seconded, all voted “Aye”.

TRESURER COMMENTS: Donna:

CLERK COMMENTS / CORRESPONDANCE: TBD: Ellen Hanson was the only applicant for the open Clerk position.  Rod Saline made a motion to hire Ellen, Jan seconded.  There was discussion regarding monthly payment for the Clerk.  Motion amended to hire Ellen Hanson as Town Clerk and pay the Clerk $350/month (first 5 hours), $27/hour for addition hours / month.

Deputy Clerk and Deputy Treasurer would receive half, $175/month.  Motion vote Aye by all. 

Jan made a motion to also pay the Treasurer $350/month – $27/hour the same as the Clerk.  Rod seconded the motion. Deputy Clerk and Deputy Treasurer would receive half, $175/month.  Motion vote Aye by all.  See attached amended pay rates. Motion and second amended.  All voted “Aye”.

RECYCLING: Jan reported that all going well.  We should receive the grant in June.

WEBPAGE/COMMUNIATIONS REPORT: Jan: Following the Board of Equalization, Jan sent an e-news reminding everyone to check their county property information, and also reminded people about the pancake breakfast.

FIRE – Rory/Mike/Gary: one medical call last month. 26^th pancake breakfast 8-noon.  Turnout gear was received using ARPA fund, 2-3 more units needed.  State has $30M available for fire departments, but low populations are not very competitive.  Rory mentioned that the Department is seeking help with grant writing.  Jan will include that in the next e-news.  Radios are very expensive.  One was stolen from a private vehicle – Donna and Rory will investigate insurance coverage.

MAINTENANCE: Rod: Generator is fixed.  Lawn needs to be mowed once a week during peak summer, and in fall, every other week.  Ken can use a standard time card.  There is a ceiling in the furnace room and one of the bathrooms.  Rod will contact Tom Kuettel to look at repair.  One suggestion was to install heat tape to prevent ice dams.  Rod will look into that with Tom Kuettel.

ROADS: Gary: The grader is down but will be fixed for grading.

OLD BUSINESS:  Short term rentals….the Board had voted to let the county handle this.  Jan noted that the county is revising the ordinance for the Planning Commission and the hearing will be in the fall.

NEW BUSINESS:  Donna has the paperwork for the clerk and it will be a 2-year contract.

REVIEW OF DUTIES: Donna – tax credits. 

UPCOMING EVENTS: Pancake breakfast.  26^th, 8-noon.  Next meeting will be June18, 2024.

ADJOURNMENT:  8:30  Jan moved to adjourn, Rod seconded, all in favor.

Attachment: Amended pay rates for 2024-2025.

Supervisor                   Town Meeting + 5 hours        $180.00

Treasurer                     Town Meeting + 5 hours        $350.00

Clerk                           Town Meeting + 5 hours        $350.00

Deputy Clerk              Town Meeting + 5 hours        $175.00

Deputy Treasurer        Town Meeting + 5 hours        $175.00

Communication                                                          $27.60/h

Outside Meetings/Training                                         $120.00

Election Judges                                                           $18.00/h

Recycle Operator                                                        $18.00/h

Custodian                                                                    $18.00/h

Yard Maintenance                                                      $18.00/h

Weed Inspector annual inspection report                   $600.00

Mileage                                                                       $0.67/mi

2024 April Board Meeting 04/16/2024
TOWN OF NORTH STAR
CALL TO ORDER, WELCOME, – Jan 6:30 PM
ATTENDANCE: Gary Mantay: Supervisor, Jan Keough: Supervisor, Jenae Pitoscia: Clerk, Donna Elsbury: Treasurer, Rory Blazevic: Fire Chief, Ray Barnes: Deputy Treasurer

Reorganization March 2024 MINUTES – Jan made motion to approve March reorganization minutes meeting minutes. Gary 2nd. Gary: Aye, Jan: Aye. Motion approved.

March 2024 MINUTES – Jan made motion to approve March meeting minutes. Gary 2nd. Gary: Aye, Jan: Aye. Motion approved.

FINANCIAL REPORT – Donna

TRANSFER –Transfer amount $8831.77 Check numbers 9079-9090. PERA EFT $72.00. IRS Quarterly $1188.2. Jan made motion accept transfer of funds. Gary 2nd. Gary: Aye, Jan: Aye. Motion approved.
AT&T has a way to enroll for payments to be made from our bank account. Amount is always $152.92. Donna would like to enroll in electronic transfer for payment. This payment might happen before a board meeting but it will prevent late payments. Jan made motion to approve EFT transfer for payment to AT&T Gary 2nd. Gary: Aye, Jan: Aye. Motion approved.
Donna is going to review if North Star township would receive a gas tax.

CLERK COMMENTS / CORRESPONDANCE- Jenae:
DS-200 has been brought in for servicing by Ray Barnes. Ray will be picking up our device on 4/17/2024.
Election judges will be Bill Taft and Ray Barnes (head election judge) as of meeting time. Emails went out to other individuals to see if we can get more volunteers.
St Louis County has a couple of tax forfeit properties in our area.

RECYCLING: Jan: No new updates.

WEBPAGE/COMMUNIATIONS REPORT: Jan: ENews was updated. Included were board of equalization meeting and pancake breakfast

FIRE – Rory/Gary: There have been two calls since the last meeting. One was a vehicle accident and one was a mutual aid response for a wild fire. Familiarization training and EMR refresher training will be happening soon
Nuisance Calls: Is there a way that we can put together a resolution on these types of calls that cost the township money? Township would like to keep an eye on these types of calls. Rory to review other resolutions in other townships to determine how this resolution would work for our township.

MAINTENACE: Gary: Generator is down again. Hunt electric has been contacted again to fix.

ROADS- Gary: Grading will be happening after a bit more thaw
OLD BUSINESS – N/A

NEW BUSINESS- Donna/Jan: Jenae to step down as clerk. Gary to call Sue Forbraged for the May 7th meeting. The board is going to advertise for this open position. Gary would like to use the firehall on May 11th for annual road meeting.

REVIEW OF DUTIES-
UPCOMING EVENTS – May 14th ISD-709 Election, May 21st Board Meeting, Pancake Breakfast May 26th, Board of Equalization Meeting: May 7th

ADJOURNMENT: Jan made motion to adjourn 7:15 PM Gary 2nd Jan: Aye, Gary: Aye, Motion approved.

TOWN OF NORTH STAR               

October 19, 2021

CALL TO ORDER  –  Gary Mantay called the meeting to order at 6:30 pm.  Attending:  Gary Mantay, Rory Blazevic, Ray Barnes, Donna Elsbury, Sue Forbragd, Marv Forbragd, Jan Keough, Dick Dillon, Mary Hellman and Carrie Landman.

PLEDGE OF ALLEGIANCE – all present recited the pledge.

MINUTES APPROVAL – Dick motion, Jan seconds, all in favor aye.

REVIEW AND APPROVE PAYROLL AND CLAIMS – Jan makes a motion to approve the payroll and claims, Dick seconds, no discussion.  All in favor: aye.

October 2021 Accounts Summary

TRANSFER – Total amount of checks 8270 – 8285 excluding check 8277 which was voided, but including 100121, 010221, 100221* and 100321 is $4,543.70.  The ARPA payment of $10,264.25 was deposited into the SCCU checking account in early October.  As a result, it is not necessary to transfer funds at this time although the ARPA funds will need to be accounted for, likely by using specific account codes in CTAS.

COMMENTS FROM CLERK OR TREASURER  –

• ARPA funds deposited $10,264.25
  • Funds will be distributed ½ this year and ½ in the summer of 2022
  • Funds have to be spent by 2023 or returned
  • There is uncertainty about what qualifies as an ARPA expenses
  • From September meeting, Ray suggests doing a claim to cover the new Wilson router once the funds arrive
  • Lost Township revenue?  Revenue should increase by 4.5% since 2019.  Ray, Donna, Carrie to research by the November meeting.
• Q3 Federal 941 and MN Unemployment Insurance filings are ready to be filed by deadline of 10/31/2021
• 2019 W2/W3 discrepancies pending.  Calling the SS office this month to obtain the 2019 W3 and find alternatives to receiving via fax.
• Carrie requests Board approval for November 2021 Duluth Public School election judges:  Dick Dillon, Gary Mantay and Sue Forbragd.  Jan makes a motion to approve, Gary seconds, no discuss all in favor aye. 
• Reminder Duluth Public Schools election on 11/2/2021 – Hall will be open for voting from 8:00 am – 8:00 pm.
  • Absentee voting:  Handled by the Duluth Public School
• Ray reports that the CD has turned over and the interest is less than half of what it was previously. 
• Ray reports that Donna has had several days of training and will continue post October meeting.

CORRESPONDENCE –

FIRE DEPARTMENT – Rory reports that the new fire truck is leaving on 10/20/2021 to be on display at a trade show at the DECC.  Rory has received several calls from individuals interested in the blueprint for the truck.  There have not been any calls.  Training at Spring Lake – had an issue getting a prime and water to the hydrant.  Rory is still working to get the volunteers into a EMT refresher program.  The volunteers are doing radio training with Pequaywan on 11/3/2021.

MAINTENANCE – The Hall needs a light bulb replaced.  Dick will take care of it.

RECYCLING – Jan has nothing to report. Everything is going well.

ROADS – Rory has completed the grading of the Barrs/Briar Lake Rd.  Dick would like to know if Rory is interested in cutting brush back 4 to 5 feet on the township road.  Rory can do it but it will be in 2022.  Rory also brought up a culvert on the East side that needs replacement it causes issues with grading and snow plowing.  Brushing and culvert replacement will be tabled until Spring 2022.

WEBPAGE REPORT  –  

• Report from Jan regarding contracting with Lee Kaplan, Town of Pequaywan.
  • Pequaywan has a website that is simple but effective.  Carrie and Jan had met with Lee a couple months ago.  Jan approached Lee about what it would take to duplicate it for North Star.  Lee felt he could create and migrate the information but Monthly Meeting would need to manually be moved.  Lee to provide a quote by the November meeting. 
• Faster Solutions:  $3200 to build the website, migrate the information from the current website, setup and train on Word Press.  Additional $570 annually for Cloud hosting, support and maintenance

COMMUNICATION REPORT  –  

UNFINISHED BUSINESS –

• Clerk position.  Mary Hellman has applied to be the Clerk and Jan and Gary interviewed her a week ago.  She has the background to do it and is qualified.  She is interested in serving the Township.  Jan makes a motion to appoint the position of clerk to Mary Hellman and add her as a signer to all accounts at Superior Choice Credit Union, Gary seconds the motion.  All in favor, aye.  Dick abstains.   
• Credit card change from former clerk Linda Britton pending appointment of new clerk.  The credit card transition will happen after Mary has a Township credit card. The access to the Card Member Services account is using the previous Clerk’s.
• 2021 Annual Weed report – status?    Dick spoke to Tim Walters tonight and the report is forthcoming. 

NEW BUSINESS

• Mary Hellman would like to purchase a ‘recorder’ for the monthly meetings.  Jan found one at Best Buy for $100.  Dick makes a motion for Gary to purchase the recorder at Best Buy for the Clerk.  Jan seconds, all in favor:  aye.

REVIEW OF DUTIES – Ray, Donna, Carrie to lost revenue, Jan to get a quote from Lee Kaplan, Dick replace lights, Gary to purchase a recorder, Ray to schedule an appointment at SCCU to get Donna added as a signer on the accounts.

UPCOMING EVENTS – Duluth Public School Board Election 11/2/2021 – 7am – 8pm

NEXT MEETING    November 16, 2021

ADJOURNMENT  – Dick makes a motion to adjourn, Jan seconds, no discussion, all in favor:  aye.

Respectively submitted,

Carrie Landman – Town Clerk

TOWN OF NORTH STAR               

September 20, 2021

CALL TO ORDER  –    Attending:  Gary Mantay, Dick Dillon, Janet Keough, Ray Barnes, Rory Blazevic, Donna Elsbury and Carrie Landman.

PLEDGE OF ALLEGIANCE – All those in attendance recited the pledge of allegiance.

MINUTES APPROVAL – August minutes.  Jan makes a motion, Dick seconds the motion, no discussion, all in favor aye. 

REVIEW AND APPROVE PAYROLL AND CLAIMS – Jan makes a motion, Dick seconds, no discussion, all in favor – aye.

September 2021 Accounts Summary

TRANSFER – Request approval to transfer $2906.43 from savings  to checking for checks 8261 -8269, 090121 and 090221.  Dick makes a motion to approve the transfer, Jan seconds, any discussion, all in favor – aye.

COMMENTS FROM CLERK OR TREASURER  –

• ARPA filing completed/submitted by MAT on 9/15/2021
  • Funds to be received via direct deposit or check – MAT said was no indication of the amount at the time of filing
    • Funds will be distributed ½ this year and ½ in the summer of 2022
  • Ray suggests doing a claim to cover the new Wilson router once the funds arrive
• August PLT ($5253.10), Donation ($50.00), Disparity Aid ($590.00)

CORRESPONDENCE –

• a request for data asking for the party affiliation of election judges

Our understanding is that the township does not need to provide the party affiliation of election judges

FIRE DEPARTMENT – Rory – two people have just completed EMR training.  State of MN will reimburse the Town of North Star.  There have been no calls.  Did training at the Spring Lake hydrant.  Rory reports he has not heard anything further about the State Fire Chiefs Council Annual Conference and using the NS Fire Truck.  

MAINTENANCE – Dick reports nothing has come to his attention. 

RECYCLING – Jan reports everything is going fine.  Been a busy summer, normally we have one or two weeks of 52 customers which tapers off, but has been 50 – 60 customers every week

ROADS – Rory has completed the grading of Barrs/Briar Lake Rds. 

WEBPAGE REPORT  –  

• Update from Carrie on Faster Solutions.

• See attached options for website design, transfer of current web data and ongoing support
  • $275 monthly for two years includes website redesign/upgrade at the end of two years
  • $3200 flat fee for website redesign
    • Additional annual fee of $570 for support, maintenance, hosting
  • Carrie suggests the ARPA funds may qualify as this is communication to the residents
  • Ray said Daisy from Pequaywan would be interested in building a website for less
    • Ray will gather more information from Daisy before the October meeting
  • Jan supports having a professional service build and support the website
  • Discussion pending the October meeting

COMMUNICATION REPORT  –  

• St Louis County Broadband Survey – The number of people who opened the email blast is pending.

UNFINISHED BUSINESS –

• Treasurer update
  • Jan reports that Donna Elsbury has expressed interest in the Treasurer position, she met with Ray and Jan in addition to meeting Gary.  Jan makes a motion to appoint the position of treasurer to Donna Elsbury and add her as a signer to all accounts at Superior Credit Union,  Dick seconds the motion.  All in favor, aye.
    • Donna is not able to meet on the third Monday meeting at 6:30.  Jan makes a motion to move the regular monthly meeting to the third Tuesday of the month at 6:30.  Dick seconds, no discussion, all in favor, aye.
  • Donna will start immediately with training both with Ray and MAT
  • Dick asks if Ray will consider being deputy treasurer and Ray confirms he will for a little while. 
  • Carrie to provide Donna the paperwork – W4
• 2019 W2 & W3

NEW BUSINESS

• Carrie to change credit card from former clerk Linda Britton for CLP and Superior Choice Credit Union
  • Supervisor/Clerk/Treasurer?
  • Carrie
• Jan asks the status of the 2021 annual weed report.  Unknown at this time.
• Carrie reports that due to both personal circumstances and the amount of day hours required by the clerk position she is giving her resignation. 

REVIEW OF DUTIES – Ray will meet with Daisy and also start training Donna.  Carrie to find election judges, Dick to talk to Tim about the weed report.  Carrie to change the CLP and Superior Fuel credit card from Linda to hers and notify Card Member Services to deactivate Linda Britton’s credit card.  Carrie to do an email with the posting for the Clerk position.

UPCOMING EVENTS –

NEXT MEETING    October 19, 2021

ADJOURNMENT  – Jan makes a motion to adjourn, Dick seconds, all in favor aye.

Respectively submitted,

Carrie Landman – Town Clerk

TOWN OF NORTH STAR               

August 16, 2021

CALL TO ORDER  – Supervisor Gary Mantay called the meeting to order at 6:30 pm.  Attending Janet Keough, Dick Dillion, Ray Barnes, Rory Blazevic, Carrie Landman.

PLEDGE OF ALLEGIANCE All present recited the pledge

MINUTES APPROVAL Jan makes a motion to approve, Dick seconds, all in favor aye

REVIEW AND APPROVE PAYROLL AND CLAIMS Jan makes a motion to approve payroll and claims, Dick seconds. All in favor, aye.

August 2021 Accounts Summary

TRANSFER – Request approval to transfer $1441.12 from savings  to checking for checks 8249 – 8257, 080121 and 080221.  Dick makes a motion to approve transfer, Jan seconds, all in favor aye.

COMMENTS FROM CLERK OR TREASURER  –

• 7/6/2021 – May 2021 Tax Apportionment – $28,434.86
• 7/20/2021 – State of MN Town Aid – $486.50
• August SLC deposit – DNR PILT = $5,253.10
• Ray has Towanna’s computer, printer and keys.  He will install current CTAS and connect to new WiFi.

CORRESPONDENCE – Township Legal Seminar – presented by Couri & Ruppe Law Office.  Letter from CLP regarding herbicide application in the Township.  The letter includes a posting which will be available on the message board at the Town Hall. 

FIRE DEPARTMENT – Rory didn’t have anything new to report but we are still in a critical fire situation.  Two firefighters are finishing their EMR training.  Cirrus is coming on 8/18/2021 to do training on how to respond to a Cirrus plane crash how to cage the explosive device in the aircraft and extricate any victims because the parachute does not deploy, it could create a serious/dangerous situation on the ground if it is accidentally deployed by a first responder. 

MAINTENANCE –. Gary would like a thank you card for Rod Saline for the landscaping around the Town of North Star sign.  Carrie confirms she will take care of it.

RECYCLING – Jan reports everything is going ok and the recycle center has been very busy this summer.

ROADS – nothing new to report.

WEBPAGE REPORT  –  

• Update from Carrie on Faster Solutions. 
  • Faster Solutions will do web design, setup WordPress, transfer of data, ongoing support, Cloud hosting and upgrades.  $275 a month for two years – This is an amazing price for a complete website redesign.   Carrie asks if we can pause the discussion until September meeting as she received a new proposal. 
  • Price drops to $35 per month after two-year contract if no website redesign is necessary after two years.

COMMUNICATION REPORT  –  

• Fall Newsletter deployed on 8/11/2021
  • 58 delivered
  • 35 opened
• Update on AT&T WiFi and booster.  The WiFi’s have been received and setup.  There are two units but the price is the same as one because we are considered a government agency.  Ray reports that the booster has not yet been purchased as he is waiting to see if ARPA funds will cover it.  Ray will move forward with the purchase of the booster. 
• SLC Broadband Survey – Jan – update.  Paul MacDonald, County Commissioner would like to send the survey to the NS residents as a mail in option for the survey.  Jan asked Carrie to send an email to the residents and cabin owners notifying them of the survey and encouraging them to fill out the survey and return. 

UNFINISHED BUSINESS –

• Treasurer update? Next steps if no replacement is found.  Gary asked if the Township will consider hiring an accounting firm.  Jan says some Townships have clerk/treasurer in one position.  If there is one set of books, the Township has to hire an auditing firm as the Board cannot do the audit.  Gary suggests an accounting firm.   Discussion about some potentials within the residents of the Township.  Carrie reported she does not have the bandwidth to do both clerk and treasurer functions.
• 2019 corrected W2’s W3’s still pending
• ARPA filing
  • MAT providing ARPA registration services for a flat fee of $30 for the first hour, $10 for each 15 minutes after one hour.  Clerk recommends taking advantage of this service as there are many steps to complete the process.  MAT has the expertise to cost effectively file – provided they can renew the Town of North Star DUNS number for SAMS.gov website
    • Gary makes a motion to have MAT file the application, Jan seconds the motion.  All in favor, aye.  Carrie will fill out the form and send to MAT. 
• Reminder letter from CLP that all wireless internet options will cease on 9/1/2021

NEW BUSINESS –  

• Resume masking at Town Meetings?  A resident expressed concern about holding in-person meetings without masks.  Residents are free to wear masks when attending meetings.

REVIEW OF DUTIES –  Carrie to review Faster Solutions new proposal.  Carrie to prepare the email to the residents regarding the County survey.  Ray will purchase the booster.  Jan, Gary will talk to individual residents about the position.  Carrie sent the thank you to Rod. 

UPCOMING EVENTS –

NEXT MEETING    September 20, 2021 at 6:30 pm 

ADJOURNMENT  –  Jan makes a motion to adjourn, Dick seconds, all in favor, aye. 

Respectively submitted,

Carrie Landman – Town Clerk

TOWN OF NORTH STAR               

July 12, 2021

CALL TO ORDER  Supervisor Gary Mantay called the meeting to order at 6:30 pm.

PLEDGE OF ALLEGIANCE – all present recited the pledge.

MINUTES APPROVAL Jan makes a motion to approve with two minor corrections., Dick seconds, all in favor, Dick aye, Gary aye, Jan aye

REVIEW AND APPROVE PAYROLL AND CLAIMS Jan makes a motion to approve, Gary seconds, all in favor, Dick aye, Jan aye, Gary aye.

July 2021 Accounts Summary

TRANSFER – Request approval to transfer $4,687.48 from savings  to checking for checks 8236 – 8248, 070121, 070221 and 070321.  Jan makes motion to approve, Dick seconds, all in favor Jan aye, Dick aye, Gary aye.

COMMENTS FROM CLERK OR TREASURER  –

• May 2021 tax apportionment from St Louis Count deposit $28,434.96 and will show up in August.
• 2^nd Quarter 941 (tax and Medicare) filing done
• 2^nd Quarter MN Unemployment filing done
• Ray reported that Jan’s salary came out of Road fund for May but he has corrected.

CORRESPONDENCE – none

FIRE DEPARTMENT – Fire Chief Rory reports the Township are in a burning ban, no permits, no fireworks including both ground and ariel.  Campfires are permitted in a 3×3 campfire ring.  Two of the Fire Department volunteers are starting EMR training on 7/12/2021.

MAINTENANCE – Dick reports that he talked to Tim Walters the new Weed Inspector today and he will be contacting Deb by the end of the month.  Gary reports that he spoke to Rod Saline and he would like to remove the unsightly weeds and bushes replace the area by the sign with grass.  Dick makes a motion to approve the work Rod wants to do, Jan seconds, all in favor Jan aye, Gary aye, Dick aye.

RECYCLING – Jan reports that everything is going well.   Jan reported a record number of clients of 77 on 7/10/2021.  Jan reports that the Boy Scout Master said the monies from the North Star can collection has 25 scouts to an all expense paid camp for a week.  They appreciate the donation.

ROAD – Gary reports nothing new

WEBPAGE REPORT  –  

• Update from Carrie on Faster Solutions.  Carrie reports she is playing phone tag with the contact but will be emailing him.
• April, May 2021, March 2020 minutes, financial reports and July 2021 Meeting date change posting are pending update to the Web. 

COMMUNICATION REPORT  –  

• Update on August enewsletter.  Date for distribution?  Target date at or near the next meeting.   Post a hard copy at the hall?  Give some copies to Bill to put a few on the shelf near the message board
• Update on AT&T WiFi plan and ‘booster’  Ray reported that he did some testing of the current booster and there is only about one bar of service.  Wilson Pro 70+ is the strongest one that can be installed by the purchaser.  He will change the booster in the Hall and Fire Hall and the antenna outside.  The cost would be roughly $1200.00 plus the installation hours.  Dick makes a motion to purchase the equipment and pay Ray $20.00 per hour to install it.  Jan seconds the motion.  Gary asks if we should apply for the ARPA funding before purchasing, Jan seconds amending the motion to check to see if the ARPA funds are available before purchasing the booster.  Dick approves, all in favor.  Dick aye, Jan aye, Gary aye. The AT&T plan is WiFi unit at no charge and $80.00 a month for unlimited data but does not include Netflix or Hulu.  Jan makes a motion, Dick seconds the motion. All in favor, Dick aye, Gary aye and Jan aye.

UNFINISHED BUSINESS –

• Treasurer update? Jan is going to reach out to a local resident, Elgin Miller, who may be interested.  The position will be posted in the August enewsletter. 
• 2019 corrected W2’s still pending
• New printer is at the Hall
• https://mntownships.org/alert/. – advocacy template filing – Enbridge.  Carrie reports the form has been completed.

NEW BUSINESS –  Ray asks if the picnic tables are not being used, he would take one.  And the old camera which is no longer used.  Dick makes a motion to have Ray remove the unused tables and camera.  Jan second the motion.  All in favor, Jan aye, Gary aye, Dick aye.

REVIEW OF DUTIES –  Carrie to renew DUNS number to file for ARPA funds.  Carrie to check timeline for applying for ARPA funds, Jan going to Elgin Miller about the Treasure position, Ray is going to purchase the Internet booster and Carrie will purchase the AT&T Hotspot.

UPCOMING EVENTS – none

NEXT MEETING    August 16, 2021 at 6:30 pm 

ADJOURNMENT  –  Jan makes a motion to adjourn, Dick seconds the motion, all in favor, Jan aye, Gary aye, Dick aye.

Respectively submitted,

Carrie Landman – Town Clerk

TOWN OF NORTH STAR               

June 21, 2021

CALL TO ORDER  Supervisor Gary Mantay called the meeting to order at 6:30 pm.  Those attending;  Supervisor Dick Dillon, Janet Keough, Treasurer Ray Barnes, Clerk Carrie Landman and resident Linda Britton.

PLEDGE OF ALLEGIANCE – all present recited the pledge.

MINUTES APPROVAL – Jan makes a motion to approve as amended, Dick second. All in favor Jan aye, Dick aye, Gary aye

REVIEW AND APPROVE PAYROLL AND CLAIMS Jan motion, Dick second, Jan aye, Gary aye, Dick aye.

June 2021 Accounts Summary

TRANSFER – Request approval to transfer from savings  $2732.44 to checking for checks 8227 – 8235, 060121 and 060221.  Jan makes a motion to approve, Dick second.  Jan aye, Gary aye, Dick aye.

COMMENTS FROM CLERK OR TREASURER  – none

CORRESPONDENCE –

1. a Minnesota Tax Court ruled that local governments in 13 Northern Minnesota Counties (including Townships in St. Louis County) must repay Enbridge Energy for over-taxation caused by the State Department of Revenue’s errors in valuing Enbridge’s property. The over-valuations reach as far back as 2012, so local governments received and spent the funds long before the tax case arose. Making the situation worse, the amounts owed are subject to compounding interest. Townships, cities, counties, and school districts in these 13 areas will need to raise local tax levies to repay the amounts owed, while also trying to provide for their current needs. Many townships cannot manage this without help from the State. https://mntownships.org/alert/  
2. St. Louis County has expanded its online permitting options to now include septic system permits. The newly launched online septic permitting system allows contractors and homeowners to fill out the application, provide any necessary attachments and submit payment – all online. It can be accessed at stlouiscountymn.gov/septic.

FIRE DEPARTMENT – Fire Chief Rory reported that it has been quiet.  Training with the truck/relay pumping.  Pequaywan assisted.  Training on how to keep the truck full and not run out of water.  Gary says that EMR training is going to start on 7/15/2021 sponsored by someone from the Cloquet fire department.  10 hands on classes Thursday nights 6-10 at Fredenberg Fire Hall.  $700 per student which is 50% less than Mayo.  North Star hopes to send two volunteers.   Air Craft Response Training/Cirrus/North Star resident Elgin Miller pending further information.  Request from company that NS bought the new fire truck from to ‘borrow’ it and display at a Fire Chiefs annual conference at the DECC in October. Concerns include:  How long would it be out of service, how much needs to be taken off the truck.  Jan makes a motion to authorize the Fire Chief to lend the truck if the conditions are reasonable, Dick seconds the motion.  Take a vote Gary aye, Jan aye, Dick aye

MAINTENANCE – Dick talked to the new weed inspector who will contact Deb.  Resident Linda Britton asked about the lawn service at the Hall.  Gary has talked to the service and it will be mowed. 

RECYCLING – WLSSD grant check received and deposited on 6/15/2021 in the amount of $4080.49. 

ROAD – Briar Lake Drive has been graded both west and east sides.

WEBPAGE REPORT  – Current website is difficult to post data because it requires coding prior to posting.Jan and Carrie met with Pequaywan residents Lee, Daisy and Lita.  User interface used for posting minutes, PDF’s Excel files and pictures very simple to use.  However, there is significant setup involved including hosting the service on a Cloud server.  Discuss contracting with a local business, Faster Solutions, who provides these services to business and potentially at a reduced cost for non-profits.  Jan makes motion that North Star investigate Faster Solutions who would host the software, trouble shoot, manage updates and find out if they setup the WordPress software.  Dick seconds the motion.  All in favor, Dick aye, Gary aye, Janet aye.

COMMUNICATION REPORT  –  Newsletter ideas for the August newsletter:  picture of Linda Britton’s retirement plaque, thank you for service.  CLP Internet service discontinued 9/1/2021/options for other service providers.  Pancake Breakfast canceled for 2021.  Jan will send ideas. 

UNFINISHED BUSINESS – Posting for Treasurer.  W2 discrepancy for 2019 not yet completed/filed.   Will complete by 7/1/2021.  Printer for Town Hall update.  Nick Rovenko, mowing confirmed.  Annual meeting 2022 levy approved.

NEW BUSINESS –  Jan raises the question about what to do about Internet at the Town Hall.  The Fire Department needs internet access.  Discussion about AT&T hotspot and Ray reports that both the Fire and Town Hall has a booster antenna which facilitates wireless connection. It would need to be a Hotspot only because the Hall doesn’t have a cell phone.  Rory reports they stream videos which will be under consideration when selecting a plan.  Carrie to investigate an AT&T hotspot plan before the July meeting.   

REVIEW OF DUTIES –  Carrie to file the prewritten advocacy message for the Town of North Star, investigate the AT&T hotspot, Jan to provide newsletters, Jan & Carrie to explore Faster Solutions option for website.

UPCOMING EVENTS – none

NEXT MEETING      July 19, 2021 at 6:30 pm – Town Hall Dick makes a motion to change the meeting to change the next board meeting to July 12, 2021 at 6:30 pm.,  Jan seconds.  Take a vote, Jan aye, Dick aye, Gary aye

ADJOURNMENT  –  Jan makes a motion to adjourn, Dick seconds, Dick aye, Gary aye, Jan aye.  Meeting adjourned at 7:20 pm.

Respectively submitted,

Carrie Landman

Town Clerk

TOWN OF NORTH STAR               

May 17, 2021

CALL TO ORDER  Gary called the meeting to order at 6:30 pm.  Present Gary Mantay, Janet Keough, Dick Dillon, Carrie Landman, Raymond Barnes. 

PLEDGE OF ALLEGIANCE

MINUTES APPROVAL Dick motion, Jan second.  All in favor, aye.  Reorg minutes approved. Dick motion, Jan approve, all in favor aye.   Dick aye, Gay aye, Jan aye

REVIEW AND APPROVE PAYROLL AND CLAIMS

May 2021 Accounts Summary

TRANSFER – Request approval to transfer from savings  $3,261.53 to checking for checks 8218 – 8226, 050121 and 050221.  Jan made a motion to approve, Dick approved, all in favor aye, Dick aye, Gary aye, Janet aye.

COMMENTS FROM CLERK OR TREASURER – No comments from the Carrie.  Ray verified that the Money Market account minimum at SCCU is $2500.  Ray has tried to contact Towanna but has not been able to reach her.  Ray would like to have someone take the Treasurer position by Fall.  Discussion to be continued. 

FIRE DEPARTMENT Rory reported there have been three different fire calls since 5/12.  Initial call was off the Normanna Rd and involved 12 different departments, SLC Emergency management, Sheriff.  Rory reported it    Second call, someone in NS was burning trash and the field caught on fire.  Barr Lake, campfire took off.  Rory recommends no burning in the Township. Carrie to ask Mike to put it on the website.  Department completed their CPR training, 2 year required refresher course, 19 people attended.  Continue with more training, sending 2 or 3 people through EMR courses in the near future.  Will be at MAYO Ambulance in West Duluth. The new truck is working great and pumped roughly 5000 gallons of water on one call.

Jan reports there is a lot of information about the American Rescue Plan – how the funds will be distributed are yet to be determined but could be more flexible than CARES.  League of MN Cities is having a webinar on 5/18/2021.  Jan will attend.  Rory suggests using medical coats.  AFG (Assistance Grant is unlikely.)

MAINTENANCE – Dick has an applicant for the Weed Inspector position.  Gary makes a motion to offer candidate $30.00 per hour for the first year 20- 25 hours per year.  Jan seconds the motion.  All in favor, aye. Dick aye, Gary aye, Janet aye.

RECYCLING – Jan reported that the WLSSD Grant application was approved for 2021.  Jan and Carrie signed and mailed it and the check should be coming.

ROAD – Road hasn’t been grated yet because of the fire conditions, dust, potential sparks.  Mosquito Squad will begin spraying in June, receipt is pending.   

WEBPAGE REPORT  Discussion about the North Star website and ease of use.  Jan suggests looking into a different platform .  Town of Pequaywan uses Go Daddy which is $114 a year.  Justification would be fire updates as the other Townships are doing at this time.  Jan will schedule a meeting Lee Kaplan and Daisy Wallace at Pequaywan to review that platform. 

COMMUNICATION REPORT  –  1^st edition of North Star News was sent on 5/13/2021 to 54 recipients! 31 opens!  Next Newsletter in August/annual meeting notes, possible Pancake Breakfast on Labor Day.

UNFINISHED BUSINESS –

1. 2020 receipts for Annual meeting – attached
2. 2020 expenses for Annual meeting – attached
3. Update on DS200
4. March 2021 Reorg
5. 2019 W2 and SS reconciliation work in progress
   1. Carrie reported that she found the discrepancy on one of Board members W2 where Medicare wages weren’t reported causing the W2/W3 filing to be incorrect.  Carrie has to re-file corrected W2 and W3.
6. MAT Webinar on American Rescue Plan Funds postponed to 5/18/2021 at 2 – 3

NEW BUSINESS –  

1. 2021 Annual Meeting posting – attached
2. Nick Rovenko contacted Gary today about mowing.  Dick makes a motion to have Nick do the lawn maintenance at 15.00 per hour.   Jan second.  All in favor aye.  Dick aye, Janet aye, Gary aye. 
3. Carrie reported that she has accepted a full-time position and may not be able to respond to your calls/emails or texts until evening.
4. Annual Meeting discussion will be held in the Hall.  Retirement Recognition planning.
5. Town Hall needs a new laser printer, Dick makes a motion that Carrie purchase a new printer for Township business, copy/print/WIFI – don’t need a scanner. Jan second, all in favor aye.  Dick aye, Gary aye, Janet aye.

REVIEW OF DUTIES –  Jan meeting Carrie, Daisy, Lee, Jan website.  Dick will talk to the Weed Inspector candidate.  Gary will talk to Nick about lawn maintenance and order a retirement plaque.  Carrie to touch base with Towanna, find and purchase a new printer for the Hall. Jan will attend the webinar on 5/18 for the American Rescue Plan funds. 

UPCOMING EVENTS Annual meeting June 8, 2021 7 pm

NEXT MEETING      June 21, 2021 at 6:30 pm – Town Hall

ADJOURNMENT  –  Jan motion to adjourn, Gary second.  All in favor aye.  Dick aye, Gary aye, Linda aye.

Respectively submitted,

Carrie Landman

Town Clerk

TOWN OF NORTH STAR                New Phone Number  712-770-4927   Access Code:  718924

April 19, 2021

CALL TO ORDER –  Supervisor Gary Mantay called the meeting to order .  In attendance were Supervisors Gary Mantay, Dick Dillon, Janet Keough, Treasurer Ray Barnes, Clerk Carrie Landman, Fire Chief  Rory Blazevic, Deb Pomroy

PLEDGE OF ALLEGIANCE – all attendees receipted the pledge

MINUTES APPROVAL – March minutes   Dick motion, Gary second, Vote Dick aye, Gary aye, Jan aye, March minutes approved with changes

REVIEW AND APPROVE PAYROLL AND CLAIMS – Dick motion, Gary second, Vote Dick aye, Gary aye, Jan aye to approve payroll and claims and transfer of funds approved

April 2021 Accounts Summary

TRANSFER – Request approval to transfer $3232.61 from savings to checking for checks 8202-8216, 040121, 040221 and 040321.  Dick motion

COMMENTS FROM CLERK OR TREASURER

1. Clerk Q1 reports due in April are completed
   • 941 2021 Q1 federal tax
   • 2021 Q1 MN Unemployment filing
2. Confirmed Deputy Clerk position with Sue Forbragd
3. Return to in-person monthly meeting posting – attached
4. MATIT:  American Rescue Plan Information

1. http://mntownships.org/news/american-rescue-plan-act-information/
   • The $350 million will be distributed based on population share, the amount per township will not exceed 75% of the township’s budget. 
     • North Star 0.02% but not to exceed 75% of township budget
     • The total disbursement will be split in half. The first half will be sent 60 days after March 11^th. The State will distribute funding 30 days after reception; however, the manner is not yet known, and information on much of spending, totals, and timelines are not certain yet. States may extend the dissemination up to 120 days. The second half distributed 12 months after the first distribution.
     • See posting and Act on the MATIT website for more information on how funds can be allocated
     • $300 million for assistance to firefighter grants
   • Jan – need more information and clarity on what type of costs are reimbursed.  The timeframe is March 2021 through December 2024.  Rory confirmed that turnout gear is not covered under CARES act/funding.  We should continue to watch the MAT website for more information.

CORRESPONDENCE –

1. 2021 Assessment affecting Taxes Payable in 2022 meeting – POSTING on 5/9/2021
   • Led by St Louis County:  Joe Odell & Jon Osterberg
   • Your jurisdiction’s appellants can meet directly with Joe or Jon on 5/19/2021 by telephone 218-733-2905 between 3-4 pm. Unlike with an LBAE meeting, if they miss appealing at their open book meeting, they can still appeal to the County Board.
2. Social Security Administration
   • Discrepancy quarterly filing (941) and 2019 W2/W3
     • 941 forms and W2 and W3’s have to be reviewed and corrections submitted
     • I retrieved the 941 forms but couldn’t find the 2019 W2’s and W3
     • Have to fax a request to SS office to get copies – 6/8 weeks
3. ISD 709 Duluth Public School 2021 general election:  absentee ballot processing delagated to the City of Duluth for Townships of Gnesen, Lakewood, Normanna, North Star and City of Rice Lake.

FIRE DEPARTMENT – Rory reported a mutual aid and medical call (standby).  The firefighters are back to training and training on the new truck.  Next meeting is April 21^st.  Rory is working with the DNR and as a reminder that people need to have a burning permit.

MAINTENANCE – Dick has nothing new to report

RECYCLING  – Jan reports everything is going well.  WLSSD requested an extra key for the recycling center for the company that picks up the films. 

ROAD – Rory started grading Barrs Lake Rd on 4/19/2021.  The roads are wet and bumpy and the frost isn’t out of the ground yet.

WEBPAGE REPORT  –  Carrie has nothing new

COMMUNICATION REPORT  – Enewsletter update:  Carrie started creating an enewsletter template using SendinBlue service.  Ideas for enewsletter:  Annual meeting, Election results, resume in-person meetings, volunteer firefighter recognition/old photo include names of individuals, Jan/broadband, Weed inspector posting, burning permits/Dick Dillon is the Fire Warden, Fire Department pancake breakfast postponed until Fall.  Target date 5/12/2021

UNFINISHED BUSINESS –

1. 2020 receipts for Annual meeting – attached.  Carrie to review Ray for one time receipts and explanations and bringing
2. Update on DS200 – manuals and account exec.  Carrie to review documentation/ask for additional training. 
3. March 2021 Reorg – motion/approval postponed until the May 2021 meeting

NEW BUSINESS –  Gary has a request from North Star East Common Community to use the Town Hall for May 8^th for annual meeting start at 9:00 am and all rules will be filed. This is informational only.

REVIEW OF DUTIES –  W2’s for 2019 to Hall, Jan/Dick burning permits, Jan weed inspector job posting, Carrie to create and send enewsletter before May meeting and try to resolve discrepancy in the Social Security filing.

UPCOMING EVENTS

NEXT MEETING      May 17, 2021 at 6:30 pm – Town Hall

ADJOURNMENT  – Dick makes a motion to adjourn, Gary second.  Dick aye, Gary aye, Jan aye.

Respectively submitted,

Carrie Landman

Town Clerk