Year: 2021

TOWN OF NORTH STAR               

2021 November Town Board Meeting Minutes

CALL TO ORDER  –  Gary Mantay called the meeting to order at 6:30 pm.  Attending:  Gary Mantay, Rory Blazevic, Ray Barnes, Donna Elsbury, Sue Forbragd, Linda Britton, Marv Forbragd, Jan Keough, Dick Dillon, Mary Hellman and Carrie Landman

PLEDGE OF ALLEGIANCE –

MINUTES APPROVAL – Dick makes a motion to approve the October minutes with corrections, Jan seconds, all in favor aye.

REVIEW AND APPROVE PAYROLL AND CLAIMS – Jan makes a motion to approve  the payroll and claims, all in favor aye.

November 2021 Financial Report

TRANSFER – Total amount of checks 8286 – 8303, 110121 and 110221 in the amount of $10,071.03.  Jan makes a motion to transfer from money market to savings, Dick seconds.  All in favor aye.

COMMENTS FROM CLERK OR TREASURER  –

• Donna has been signed up at Superior Choice Credit Union.  Ray has a form for Carrie to sign in December.  Donna will take over as Treasurer at the next meeting.  She put all the reports together for the November meeting. 
• 2019 W2/W3 discrepancies pending – will check the former Clerks laptop.  Carrie/Mary to check.  Check the IRS website.   
• Transition Training for new Clerk Mary: Carrie and Mary are working together on the various clerk responsibilities, including monthly meetings, posting responsibilities, financial/CTAS, elections. Mary reported that she attend the MAT clerk training with Lori Stalker which was extremely helpful and informative. MATR has a plethora of resources and will help Mary with future questions.

CORRESPONDENCE –

FIRE DEPARTMENT –  Gary reported that the volunteers have done some additional training, one call in November and Stacy is retiring. 

MAINTENANCE – Dick reports that one of the light ballasts in the Hall needs to be looked at Knight Electric and ceiling tiles to be replaced in the restroom.  Dick suggests the furnace in the Hall be checked the furnace runs when the thermostat is shut off.  Dick will contact General Heating & Mechanical.

RECYCLING – Jan reports the furnace in the recycle building needs to be replaced.  Quotes from DJ Solem.  The quotes are believed to include installation.

$720 to replace the “smart valve”

$1625 to replace the heater

Bill Taft was trying to get another bid but the vendor has not responded.  Jan makes a motion hire DJ Solem to replace the heater and ensure it is up to code. Dick seconds, all in favor aye.

ROADS – It is winter, roads are icy and slippery.

WEBPAGE REPORT  – Jan contacted Lee Kaplan to build and transition the North Star website.  There will be a calendar, contact form, various sections for minutes, elections, fire department.  Ultimately the Clerk will post the content to the website.  Jan has committed to assembling the content for the new website launch. Lee suggests budgeting for additional dollars for Greenpress support.   There is $1820 in the 2022 communication budget.  1 year – $544 – $802 1-year cost:  $221.39 – $479 2 year +– proposal attached

• Jan makes a motion to accept the proposal, Dick seconds.  No other discussion, all in favor aye. 

Type of support			Year 1 cost/year		Year 2 and beyond/year
Establish website (Kaplan)			$400		0
DreamPress Account			$144		$221.39
Tech Support (as needed In township budget  $258/y			Up to $258		Up to  $258
Total Estimate			$544 –  $802		$221.39 – $479

COMMUNICATION REPORT  –  

• November Enewsletter to be sent to residents on 11/18/2021

UNFINISHED BUSINESS –

• Credit card change from former clerk Linda Britton pending appointment of new clerk.  The credit card transition will happen after Mary has a Township credit card.
• 2021 Annual Weed report and Invoice from Tim Walters  – status? 
• Mary Hellman – recorder for monthly meetings.  Mary received the recorder at tonight’s meeting. 

NEW BUSINESS

• ARPA Project Expenditure Report due 4/30/2022 – no info yet, watch MAT
• The Board presents Ray Barnes with a plaque and card acknowledging his years of service. 

REVIEW OF DUTIES – Dick to call General Heating and Mechanical, Jan will get signature line added to Lee Kaplan’s proposal and get it signed. 

UPCOMING EVENTS –

NEXT MEETING    December 14, 2021

ADJOURNMENT  – Jan makes a motion to adjourn, Gary second.  All in favor aye.

Respectively submitted, Carrie Landman – Town Clerk

TOWN OF NORTH STAR               

October 19, 2021

CALL TO ORDER  –  Gary Mantay called the meeting to order at 6:30 pm.  Attending:  Gary Mantay, Rory Blazevic, Ray Barnes, Donna Elsbury, Sue Forbragd, Marv Forbragd, Jan Keough, Dick Dillon, Mary Hellman and Carrie Landman.

PLEDGE OF ALLEGIANCE – all present recited the pledge.

MINUTES APPROVAL – Dick motion, Jan seconds, all in favor aye.

REVIEW AND APPROVE PAYROLL AND CLAIMS – Jan makes a motion to approve the payroll and claims, Dick seconds, no discussion.  All in favor: aye.

October 2021 Accounts Summary

TRANSFER – Total amount of checks 8270 – 8285 excluding check 8277 which was voided, but including 100121, 010221, 100221* and 100321 is $4,543.70.  The ARPA payment of $10,264.25 was deposited into the SCCU checking account in early October.  As a result, it is not necessary to transfer funds at this time although the ARPA funds will need to be accounted for, likely by using specific account codes in CTAS.

COMMENTS FROM CLERK OR TREASURER  –

• ARPA funds deposited $10,264.25
  • Funds will be distributed ½ this year and ½ in the summer of 2022
  • Funds have to be spent by 2023 or returned
  • There is uncertainty about what qualifies as an ARPA expenses
  • From September meeting, Ray suggests doing a claim to cover the new Wilson router once the funds arrive
  • Lost Township revenue?  Revenue should increase by 4.5% since 2019.  Ray, Donna, Carrie to research by the November meeting.
• Q3 Federal 941 and MN Unemployment Insurance filings are ready to be filed by deadline of 10/31/2021
• 2019 W2/W3 discrepancies pending.  Calling the SS office this month to obtain the 2019 W3 and find alternatives to receiving via fax.
• Carrie requests Board approval for November 2021 Duluth Public School election judges:  Dick Dillon, Gary Mantay and Sue Forbragd.  Jan makes a motion to approve, Gary seconds, no discuss all in favor aye. 
• Reminder Duluth Public Schools election on 11/2/2021 – Hall will be open for voting from 8:00 am – 8:00 pm.
  • Absentee voting:  Handled by the Duluth Public School
• Ray reports that the CD has turned over and the interest is less than half of what it was previously. 
• Ray reports that Donna has had several days of training and will continue post October meeting.

CORRESPONDENCE –

FIRE DEPARTMENT – Rory reports that the new fire truck is leaving on 10/20/2021 to be on display at a trade show at the DECC.  Rory has received several calls from individuals interested in the blueprint for the truck.  There have not been any calls.  Training at Spring Lake – had an issue getting a prime and water to the hydrant.  Rory is still working to get the volunteers into a EMT refresher program.  The volunteers are doing radio training with Pequaywan on 11/3/2021.

MAINTENANCE – The Hall needs a light bulb replaced.  Dick will take care of it.

RECYCLING – Jan has nothing to report. Everything is going well.

ROADS – Rory has completed the grading of the Barrs/Briar Lake Rd.  Dick would like to know if Rory is interested in cutting brush back 4 to 5 feet on the township road.  Rory can do it but it will be in 2022.  Rory also brought up a culvert on the East side that needs replacement it causes issues with grading and snow plowing.  Brushing and culvert replacement will be tabled until Spring 2022.

WEBPAGE REPORT  –  

• Report from Jan regarding contracting with Lee Kaplan, Town of Pequaywan.
  • Pequaywan has a website that is simple but effective.  Carrie and Jan had met with Lee a couple months ago.  Jan approached Lee about what it would take to duplicate it for North Star.  Lee felt he could create and migrate the information but Monthly Meeting would need to manually be moved.  Lee to provide a quote by the November meeting. 
• Faster Solutions:  $3200 to build the website, migrate the information from the current website, setup and train on Word Press.  Additional $570 annually for Cloud hosting, support and maintenance

COMMUNICATION REPORT  –  

UNFINISHED BUSINESS –

• Clerk position.  Mary Hellman has applied to be the Clerk and Jan and Gary interviewed her a week ago.  She has the background to do it and is qualified.  She is interested in serving the Township.  Jan makes a motion to appoint the position of clerk to Mary Hellman and add her as a signer to all accounts at Superior Choice Credit Union, Gary seconds the motion.  All in favor, aye.  Dick abstains.   
• Credit card change from former clerk Linda Britton pending appointment of new clerk.  The credit card transition will happen after Mary has a Township credit card. The access to the Card Member Services account is using the previous Clerk’s.
• 2021 Annual Weed report – status?    Dick spoke to Tim Walters tonight and the report is forthcoming. 

NEW BUSINESS

• Mary Hellman would like to purchase a ‘recorder’ for the monthly meetings.  Jan found one at Best Buy for $100.  Dick makes a motion for Gary to purchase the recorder at Best Buy for the Clerk.  Jan seconds, all in favor:  aye.

REVIEW OF DUTIES – Ray, Donna, Carrie to lost revenue, Jan to get a quote from Lee Kaplan, Dick replace lights, Gary to purchase a recorder, Ray to schedule an appointment at SCCU to get Donna added as a signer on the accounts.

UPCOMING EVENTS – Duluth Public School Board Election 11/2/2021 – 7am – 8pm

NEXT MEETING    November 16, 2021

ADJOURNMENT  – Dick makes a motion to adjourn, Jan seconds, no discussion, all in favor:  aye.

Respectively submitted,

Carrie Landman – Town Clerk

TOWN OF NORTH STAR               

September 20, 2021

CALL TO ORDER  –    Attending:  Gary Mantay, Dick Dillon, Janet Keough, Ray Barnes, Rory Blazevic, Donna Elsbury and Carrie Landman.

PLEDGE OF ALLEGIANCE – All those in attendance recited the pledge of allegiance.

MINUTES APPROVAL – August minutes.  Jan makes a motion, Dick seconds the motion, no discussion, all in favor aye. 

REVIEW AND APPROVE PAYROLL AND CLAIMS – Jan makes a motion, Dick seconds, no discussion, all in favor – aye.

September 2021 Accounts Summary

TRANSFER – Request approval to transfer $2906.43 from savings  to checking for checks 8261 -8269, 090121 and 090221.  Dick makes a motion to approve the transfer, Jan seconds, any discussion, all in favor – aye.

COMMENTS FROM CLERK OR TREASURER  –

• ARPA filing completed/submitted by MAT on 9/15/2021
  • Funds to be received via direct deposit or check – MAT said was no indication of the amount at the time of filing
    • Funds will be distributed ½ this year and ½ in the summer of 2022
  • Ray suggests doing a claim to cover the new Wilson router once the funds arrive
• August PLT ($5253.10), Donation ($50.00), Disparity Aid ($590.00)

CORRESPONDENCE –

• a request for data asking for the party affiliation of election judges

Our understanding is that the township does not need to provide the party affiliation of election judges

FIRE DEPARTMENT – Rory – two people have just completed EMR training.  State of MN will reimburse the Town of North Star.  There have been no calls.  Did training at the Spring Lake hydrant.  Rory reports he has not heard anything further about the State Fire Chiefs Council Annual Conference and using the NS Fire Truck.  

MAINTENANCE – Dick reports nothing has come to his attention. 

RECYCLING – Jan reports everything is going fine.  Been a busy summer, normally we have one or two weeks of 52 customers which tapers off, but has been 50 – 60 customers every week

ROADS – Rory has completed the grading of Barrs/Briar Lake Rds. 

WEBPAGE REPORT  –  

• Update from Carrie on Faster Solutions.

• See attached options for website design, transfer of current web data and ongoing support
  • $275 monthly for two years includes website redesign/upgrade at the end of two years
  • $3200 flat fee for website redesign
    • Additional annual fee of $570 for support, maintenance, hosting
  • Carrie suggests the ARPA funds may qualify as this is communication to the residents
  • Ray said Daisy from Pequaywan would be interested in building a website for less
    • Ray will gather more information from Daisy before the October meeting
  • Jan supports having a professional service build and support the website
  • Discussion pending the October meeting

COMMUNICATION REPORT  –  

• St Louis County Broadband Survey – The number of people who opened the email blast is pending.

UNFINISHED BUSINESS –

• Treasurer update
  • Jan reports that Donna Elsbury has expressed interest in the Treasurer position, she met with Ray and Jan in addition to meeting Gary.  Jan makes a motion to appoint the position of treasurer to Donna Elsbury and add her as a signer to all accounts at Superior Credit Union,  Dick seconds the motion.  All in favor, aye.
    • Donna is not able to meet on the third Monday meeting at 6:30.  Jan makes a motion to move the regular monthly meeting to the third Tuesday of the month at 6:30.  Dick seconds, no discussion, all in favor, aye.
  • Donna will start immediately with training both with Ray and MAT
  • Dick asks if Ray will consider being deputy treasurer and Ray confirms he will for a little while. 
  • Carrie to provide Donna the paperwork – W4
• 2019 W2 & W3

NEW BUSINESS

• Carrie to change credit card from former clerk Linda Britton for CLP and Superior Choice Credit Union
  • Supervisor/Clerk/Treasurer?
  • Carrie
• Jan asks the status of the 2021 annual weed report.  Unknown at this time.
• Carrie reports that due to both personal circumstances and the amount of day hours required by the clerk position she is giving her resignation. 

REVIEW OF DUTIES – Ray will meet with Daisy and also start training Donna.  Carrie to find election judges, Dick to talk to Tim about the weed report.  Carrie to change the CLP and Superior Fuel credit card from Linda to hers and notify Card Member Services to deactivate Linda Britton’s credit card.  Carrie to do an email with the posting for the Clerk position.

UPCOMING EVENTS –

NEXT MEETING    October 19, 2021

ADJOURNMENT  – Jan makes a motion to adjourn, Dick seconds, all in favor aye.

Respectively submitted,

Carrie Landman – Town Clerk

TOWN OF NORTH STAR               

August 16, 2021

CALL TO ORDER  – Supervisor Gary Mantay called the meeting to order at 6:30 pm.  Attending Janet Keough, Dick Dillion, Ray Barnes, Rory Blazevic, Carrie Landman.

PLEDGE OF ALLEGIANCE All present recited the pledge

MINUTES APPROVAL Jan makes a motion to approve, Dick seconds, all in favor aye

REVIEW AND APPROVE PAYROLL AND CLAIMS Jan makes a motion to approve payroll and claims, Dick seconds. All in favor, aye.

August 2021 Accounts Summary

TRANSFER – Request approval to transfer $1441.12 from savings  to checking for checks 8249 – 8257, 080121 and 080221.  Dick makes a motion to approve transfer, Jan seconds, all in favor aye.

COMMENTS FROM CLERK OR TREASURER  –

• 7/6/2021 – May 2021 Tax Apportionment – $28,434.86
• 7/20/2021 – State of MN Town Aid – $486.50
• August SLC deposit – DNR PILT = $5,253.10
• Ray has Towanna’s computer, printer and keys.  He will install current CTAS and connect to new WiFi.

CORRESPONDENCE – Township Legal Seminar – presented by Couri & Ruppe Law Office.  Letter from CLP regarding herbicide application in the Township.  The letter includes a posting which will be available on the message board at the Town Hall. 

FIRE DEPARTMENT – Rory didn’t have anything new to report but we are still in a critical fire situation.  Two firefighters are finishing their EMR training.  Cirrus is coming on 8/18/2021 to do training on how to respond to a Cirrus plane crash how to cage the explosive device in the aircraft and extricate any victims because the parachute does not deploy, it could create a serious/dangerous situation on the ground if it is accidentally deployed by a first responder. 

MAINTENANCE –. Gary would like a thank you card for Rod Saline for the landscaping around the Town of North Star sign.  Carrie confirms she will take care of it.

RECYCLING – Jan reports everything is going ok and the recycle center has been very busy this summer.

ROADS – nothing new to report.

WEBPAGE REPORT  –  

• Update from Carrie on Faster Solutions. 
  • Faster Solutions will do web design, setup WordPress, transfer of data, ongoing support, Cloud hosting and upgrades.  $275 a month for two years – This is an amazing price for a complete website redesign.   Carrie asks if we can pause the discussion until September meeting as she received a new proposal. 
  • Price drops to $35 per month after two-year contract if no website redesign is necessary after two years.

COMMUNICATION REPORT  –  

• Fall Newsletter deployed on 8/11/2021
  • 58 delivered
  • 35 opened
• Update on AT&T WiFi and booster.  The WiFi’s have been received and setup.  There are two units but the price is the same as one because we are considered a government agency.  Ray reports that the booster has not yet been purchased as he is waiting to see if ARPA funds will cover it.  Ray will move forward with the purchase of the booster. 
• SLC Broadband Survey – Jan – update.  Paul MacDonald, County Commissioner would like to send the survey to the NS residents as a mail in option for the survey.  Jan asked Carrie to send an email to the residents and cabin owners notifying them of the survey and encouraging them to fill out the survey and return. 

UNFINISHED BUSINESS –

• Treasurer update? Next steps if no replacement is found.  Gary asked if the Township will consider hiring an accounting firm.  Jan says some Townships have clerk/treasurer in one position.  If there is one set of books, the Township has to hire an auditing firm as the Board cannot do the audit.  Gary suggests an accounting firm.   Discussion about some potentials within the residents of the Township.  Carrie reported she does not have the bandwidth to do both clerk and treasurer functions.
• 2019 corrected W2’s W3’s still pending
• ARPA filing
  • MAT providing ARPA registration services for a flat fee of $30 for the first hour, $10 for each 15 minutes after one hour.  Clerk recommends taking advantage of this service as there are many steps to complete the process.  MAT has the expertise to cost effectively file – provided they can renew the Town of North Star DUNS number for SAMS.gov website
    • Gary makes a motion to have MAT file the application, Jan seconds the motion.  All in favor, aye.  Carrie will fill out the form and send to MAT. 
• Reminder letter from CLP that all wireless internet options will cease on 9/1/2021

NEW BUSINESS –  

• Resume masking at Town Meetings?  A resident expressed concern about holding in-person meetings without masks.  Residents are free to wear masks when attending meetings.

REVIEW OF DUTIES –  Carrie to review Faster Solutions new proposal.  Carrie to prepare the email to the residents regarding the County survey.  Ray will purchase the booster.  Jan, Gary will talk to individual residents about the position.  Carrie sent the thank you to Rod. 

UPCOMING EVENTS –

NEXT MEETING    September 20, 2021 at 6:30 pm 

ADJOURNMENT  –  Jan makes a motion to adjourn, Dick seconds, all in favor, aye. 

Respectively submitted,

Carrie Landman – Town Clerk

TOWN OF NORTH STAR               

July 12, 2021

CALL TO ORDER  Supervisor Gary Mantay called the meeting to order at 6:30 pm.

PLEDGE OF ALLEGIANCE – all present recited the pledge.

MINUTES APPROVAL Jan makes a motion to approve with two minor corrections., Dick seconds, all in favor, Dick aye, Gary aye, Jan aye

REVIEW AND APPROVE PAYROLL AND CLAIMS Jan makes a motion to approve, Gary seconds, all in favor, Dick aye, Jan aye, Gary aye.

July 2021 Accounts Summary

TRANSFER – Request approval to transfer $4,687.48 from savings  to checking for checks 8236 – 8248, 070121, 070221 and 070321.  Jan makes motion to approve, Dick seconds, all in favor Jan aye, Dick aye, Gary aye.

COMMENTS FROM CLERK OR TREASURER  –

• May 2021 tax apportionment from St Louis Count deposit $28,434.96 and will show up in August.
• 2^nd Quarter 941 (tax and Medicare) filing done
• 2^nd Quarter MN Unemployment filing done
• Ray reported that Jan’s salary came out of Road fund for May but he has corrected.

CORRESPONDENCE – none

FIRE DEPARTMENT – Fire Chief Rory reports the Township are in a burning ban, no permits, no fireworks including both ground and ariel.  Campfires are permitted in a 3×3 campfire ring.  Two of the Fire Department volunteers are starting EMR training on 7/12/2021.

MAINTENANCE – Dick reports that he talked to Tim Walters the new Weed Inspector today and he will be contacting Deb by the end of the month.  Gary reports that he spoke to Rod Saline and he would like to remove the unsightly weeds and bushes replace the area by the sign with grass.  Dick makes a motion to approve the work Rod wants to do, Jan seconds, all in favor Jan aye, Gary aye, Dick aye.

RECYCLING – Jan reports that everything is going well.   Jan reported a record number of clients of 77 on 7/10/2021.  Jan reports that the Boy Scout Master said the monies from the North Star can collection has 25 scouts to an all expense paid camp for a week.  They appreciate the donation.

ROAD – Gary reports nothing new

WEBPAGE REPORT  –  

• Update from Carrie on Faster Solutions.  Carrie reports she is playing phone tag with the contact but will be emailing him.
• April, May 2021, March 2020 minutes, financial reports and July 2021 Meeting date change posting are pending update to the Web. 

COMMUNICATION REPORT  –  

• Update on August enewsletter.  Date for distribution?  Target date at or near the next meeting.   Post a hard copy at the hall?  Give some copies to Bill to put a few on the shelf near the message board
• Update on AT&T WiFi plan and ‘booster’  Ray reported that he did some testing of the current booster and there is only about one bar of service.  Wilson Pro 70+ is the strongest one that can be installed by the purchaser.  He will change the booster in the Hall and Fire Hall and the antenna outside.  The cost would be roughly $1200.00 plus the installation hours.  Dick makes a motion to purchase the equipment and pay Ray $20.00 per hour to install it.  Jan seconds the motion.  Gary asks if we should apply for the ARPA funding before purchasing, Jan seconds amending the motion to check to see if the ARPA funds are available before purchasing the booster.  Dick approves, all in favor.  Dick aye, Jan aye, Gary aye. The AT&T plan is WiFi unit at no charge and $80.00 a month for unlimited data but does not include Netflix or Hulu.  Jan makes a motion, Dick seconds the motion. All in favor, Dick aye, Gary aye and Jan aye.

UNFINISHED BUSINESS –

• Treasurer update? Jan is going to reach out to a local resident, Elgin Miller, who may be interested.  The position will be posted in the August enewsletter. 
• 2019 corrected W2’s still pending
• New printer is at the Hall
• https://mntownships.org/alert/. – advocacy template filing – Enbridge.  Carrie reports the form has been completed.

NEW BUSINESS –  Ray asks if the picnic tables are not being used, he would take one.  And the old camera which is no longer used.  Dick makes a motion to have Ray remove the unused tables and camera.  Jan second the motion.  All in favor, Jan aye, Gary aye, Dick aye.

REVIEW OF DUTIES –  Carrie to renew DUNS number to file for ARPA funds.  Carrie to check timeline for applying for ARPA funds, Jan going to Elgin Miller about the Treasure position, Ray is going to purchase the Internet booster and Carrie will purchase the AT&T Hotspot.

UPCOMING EVENTS – none

NEXT MEETING    August 16, 2021 at 6:30 pm 

ADJOURNMENT  –  Jan makes a motion to adjourn, Dick seconds the motion, all in favor, Jan aye, Gary aye, Dick aye.

Respectively submitted,

Carrie Landman – Town Clerk

TOWN OF NORTH STAR               

June 21, 2021

CALL TO ORDER  Supervisor Gary Mantay called the meeting to order at 6:30 pm.  Those attending;  Supervisor Dick Dillon, Janet Keough, Treasurer Ray Barnes, Clerk Carrie Landman and resident Linda Britton.

PLEDGE OF ALLEGIANCE – all present recited the pledge.

MINUTES APPROVAL – Jan makes a motion to approve as amended, Dick second. All in favor Jan aye, Dick aye, Gary aye

REVIEW AND APPROVE PAYROLL AND CLAIMS Jan motion, Dick second, Jan aye, Gary aye, Dick aye.

June 2021 Accounts Summary

TRANSFER – Request approval to transfer from savings  $2732.44 to checking for checks 8227 – 8235, 060121 and 060221.  Jan makes a motion to approve, Dick second.  Jan aye, Gary aye, Dick aye.

COMMENTS FROM CLERK OR TREASURER  – none

CORRESPONDENCE –

1. a Minnesota Tax Court ruled that local governments in 13 Northern Minnesota Counties (including Townships in St. Louis County) must repay Enbridge Energy for over-taxation caused by the State Department of Revenue’s errors in valuing Enbridge’s property. The over-valuations reach as far back as 2012, so local governments received and spent the funds long before the tax case arose. Making the situation worse, the amounts owed are subject to compounding interest. Townships, cities, counties, and school districts in these 13 areas will need to raise local tax levies to repay the amounts owed, while also trying to provide for their current needs. Many townships cannot manage this without help from the State. https://mntownships.org/alert/  
2. St. Louis County has expanded its online permitting options to now include septic system permits. The newly launched online septic permitting system allows contractors and homeowners to fill out the application, provide any necessary attachments and submit payment – all online. It can be accessed at stlouiscountymn.gov/septic.

FIRE DEPARTMENT – Fire Chief Rory reported that it has been quiet.  Training with the truck/relay pumping.  Pequaywan assisted.  Training on how to keep the truck full and not run out of water.  Gary says that EMR training is going to start on 7/15/2021 sponsored by someone from the Cloquet fire department.  10 hands on classes Thursday nights 6-10 at Fredenberg Fire Hall.  $700 per student which is 50% less than Mayo.  North Star hopes to send two volunteers.   Air Craft Response Training/Cirrus/North Star resident Elgin Miller pending further information.  Request from company that NS bought the new fire truck from to ‘borrow’ it and display at a Fire Chiefs annual conference at the DECC in October. Concerns include:  How long would it be out of service, how much needs to be taken off the truck.  Jan makes a motion to authorize the Fire Chief to lend the truck if the conditions are reasonable, Dick seconds the motion.  Take a vote Gary aye, Jan aye, Dick aye

MAINTENANCE – Dick talked to the new weed inspector who will contact Deb.  Resident Linda Britton asked about the lawn service at the Hall.  Gary has talked to the service and it will be mowed. 

RECYCLING – WLSSD grant check received and deposited on 6/15/2021 in the amount of $4080.49. 

ROAD – Briar Lake Drive has been graded both west and east sides.

WEBPAGE REPORT  – Current website is difficult to post data because it requires coding prior to posting.Jan and Carrie met with Pequaywan residents Lee, Daisy and Lita.  User interface used for posting minutes, PDF’s Excel files and pictures very simple to use.  However, there is significant setup involved including hosting the service on a Cloud server.  Discuss contracting with a local business, Faster Solutions, who provides these services to business and potentially at a reduced cost for non-profits.  Jan makes motion that North Star investigate Faster Solutions who would host the software, trouble shoot, manage updates and find out if they setup the WordPress software.  Dick seconds the motion.  All in favor, Dick aye, Gary aye, Janet aye.

COMMUNICATION REPORT  –  Newsletter ideas for the August newsletter:  picture of Linda Britton’s retirement plaque, thank you for service.  CLP Internet service discontinued 9/1/2021/options for other service providers.  Pancake Breakfast canceled for 2021.  Jan will send ideas. 

UNFINISHED BUSINESS – Posting for Treasurer.  W2 discrepancy for 2019 not yet completed/filed.   Will complete by 7/1/2021.  Printer for Town Hall update.  Nick Rovenko, mowing confirmed.  Annual meeting 2022 levy approved.

NEW BUSINESS –  Jan raises the question about what to do about Internet at the Town Hall.  The Fire Department needs internet access.  Discussion about AT&T hotspot and Ray reports that both the Fire and Town Hall has a booster antenna which facilitates wireless connection. It would need to be a Hotspot only because the Hall doesn’t have a cell phone.  Rory reports they stream videos which will be under consideration when selecting a plan.  Carrie to investigate an AT&T hotspot plan before the July meeting.   

REVIEW OF DUTIES –  Carrie to file the prewritten advocacy message for the Town of North Star, investigate the AT&T hotspot, Jan to provide newsletters, Jan & Carrie to explore Faster Solutions option for website.

UPCOMING EVENTS – none

NEXT MEETING      July 19, 2021 at 6:30 pm – Town Hall Dick makes a motion to change the meeting to change the next board meeting to July 12, 2021 at 6:30 pm.,  Jan seconds.  Take a vote, Jan aye, Dick aye, Gary aye

ADJOURNMENT  –  Jan makes a motion to adjourn, Dick seconds, Dick aye, Gary aye, Jan aye.  Meeting adjourned at 7:20 pm.

Respectively submitted,

Carrie Landman

Town Clerk

TOWN OF NORTH STAR               

May 17, 2021

CALL TO ORDER  Gary called the meeting to order at 6:30 pm.  Present Gary Mantay, Janet Keough, Dick Dillon, Carrie Landman, Raymond Barnes. 

PLEDGE OF ALLEGIANCE

MINUTES APPROVAL Dick motion, Jan second.  All in favor, aye.  Reorg minutes approved. Dick motion, Jan approve, all in favor aye.   Dick aye, Gay aye, Jan aye

REVIEW AND APPROVE PAYROLL AND CLAIMS

May 2021 Accounts Summary

TRANSFER – Request approval to transfer from savings  $3,261.53 to checking for checks 8218 – 8226, 050121 and 050221.  Jan made a motion to approve, Dick approved, all in favor aye, Dick aye, Gary aye, Janet aye.

COMMENTS FROM CLERK OR TREASURER – No comments from the Carrie.  Ray verified that the Money Market account minimum at SCCU is $2500.  Ray has tried to contact Towanna but has not been able to reach her.  Ray would like to have someone take the Treasurer position by Fall.  Discussion to be continued. 

FIRE DEPARTMENT Rory reported there have been three different fire calls since 5/12.  Initial call was off the Normanna Rd and involved 12 different departments, SLC Emergency management, Sheriff.  Rory reported it    Second call, someone in NS was burning trash and the field caught on fire.  Barr Lake, campfire took off.  Rory recommends no burning in the Township. Carrie to ask Mike to put it on the website.  Department completed their CPR training, 2 year required refresher course, 19 people attended.  Continue with more training, sending 2 or 3 people through EMR courses in the near future.  Will be at MAYO Ambulance in West Duluth. The new truck is working great and pumped roughly 5000 gallons of water on one call.

Jan reports there is a lot of information about the American Rescue Plan – how the funds will be distributed are yet to be determined but could be more flexible than CARES.  League of MN Cities is having a webinar on 5/18/2021.  Jan will attend.  Rory suggests using medical coats.  AFG (Assistance Grant is unlikely.)

MAINTENANCE – Dick has an applicant for the Weed Inspector position.  Gary makes a motion to offer candidate $30.00 per hour for the first year 20- 25 hours per year.  Jan seconds the motion.  All in favor, aye. Dick aye, Gary aye, Janet aye.

RECYCLING – Jan reported that the WLSSD Grant application was approved for 2021.  Jan and Carrie signed and mailed it and the check should be coming.

ROAD – Road hasn’t been grated yet because of the fire conditions, dust, potential sparks.  Mosquito Squad will begin spraying in June, receipt is pending.   

WEBPAGE REPORT  Discussion about the North Star website and ease of use.  Jan suggests looking into a different platform .  Town of Pequaywan uses Go Daddy which is $114 a year.  Justification would be fire updates as the other Townships are doing at this time.  Jan will schedule a meeting Lee Kaplan and Daisy Wallace at Pequaywan to review that platform. 

COMMUNICATION REPORT  –  1^st edition of North Star News was sent on 5/13/2021 to 54 recipients! 31 opens!  Next Newsletter in August/annual meeting notes, possible Pancake Breakfast on Labor Day.

UNFINISHED BUSINESS –

1. 2020 receipts for Annual meeting – attached
2. 2020 expenses for Annual meeting – attached
3. Update on DS200
4. March 2021 Reorg
5. 2019 W2 and SS reconciliation work in progress
   1. Carrie reported that she found the discrepancy on one of Board members W2 where Medicare wages weren’t reported causing the W2/W3 filing to be incorrect.  Carrie has to re-file corrected W2 and W3.
6. MAT Webinar on American Rescue Plan Funds postponed to 5/18/2021 at 2 – 3

NEW BUSINESS –  

1. 2021 Annual Meeting posting – attached
2. Nick Rovenko contacted Gary today about mowing.  Dick makes a motion to have Nick do the lawn maintenance at 15.00 per hour.   Jan second.  All in favor aye.  Dick aye, Janet aye, Gary aye. 
3. Carrie reported that she has accepted a full-time position and may not be able to respond to your calls/emails or texts until evening.
4. Annual Meeting discussion will be held in the Hall.  Retirement Recognition planning.
5. Town Hall needs a new laser printer, Dick makes a motion that Carrie purchase a new printer for Township business, copy/print/WIFI – don’t need a scanner. Jan second, all in favor aye.  Dick aye, Gary aye, Janet aye.

REVIEW OF DUTIES –  Jan meeting Carrie, Daisy, Lee, Jan website.  Dick will talk to the Weed Inspector candidate.  Gary will talk to Nick about lawn maintenance and order a retirement plaque.  Carrie to touch base with Towanna, find and purchase a new printer for the Hall. Jan will attend the webinar on 5/18 for the American Rescue Plan funds. 

UPCOMING EVENTS Annual meeting June 8, 2021 7 pm

NEXT MEETING      June 21, 2021 at 6:30 pm – Town Hall

ADJOURNMENT  –  Jan motion to adjourn, Gary second.  All in favor aye.  Dick aye, Gary aye, Linda aye.

Respectively submitted,

Carrie Landman

Town Clerk

TOWN OF NORTH STAR                New Phone Number  712-770-4927   Access Code:  718924

April 19, 2021

CALL TO ORDER –  Supervisor Gary Mantay called the meeting to order .  In attendance were Supervisors Gary Mantay, Dick Dillon, Janet Keough, Treasurer Ray Barnes, Clerk Carrie Landman, Fire Chief  Rory Blazevic, Deb Pomroy

PLEDGE OF ALLEGIANCE – all attendees receipted the pledge

MINUTES APPROVAL – March minutes   Dick motion, Gary second, Vote Dick aye, Gary aye, Jan aye, March minutes approved with changes

REVIEW AND APPROVE PAYROLL AND CLAIMS – Dick motion, Gary second, Vote Dick aye, Gary aye, Jan aye to approve payroll and claims and transfer of funds approved

April 2021 Accounts Summary

TRANSFER – Request approval to transfer $3232.61 from savings to checking for checks 8202-8216, 040121, 040221 and 040321.  Dick motion

COMMENTS FROM CLERK OR TREASURER

1. Clerk Q1 reports due in April are completed
   • 941 2021 Q1 federal tax
   • 2021 Q1 MN Unemployment filing
2. Confirmed Deputy Clerk position with Sue Forbragd
3. Return to in-person monthly meeting posting – attached
4. MATIT:  American Rescue Plan Information

1. http://mntownships.org/news/american-rescue-plan-act-information/
   • The $350 million will be distributed based on population share, the amount per township will not exceed 75% of the township’s budget. 
     • North Star 0.02% but not to exceed 75% of township budget
     • The total disbursement will be split in half. The first half will be sent 60 days after March 11^th. The State will distribute funding 30 days after reception; however, the manner is not yet known, and information on much of spending, totals, and timelines are not certain yet. States may extend the dissemination up to 120 days. The second half distributed 12 months after the first distribution.
     • See posting and Act on the MATIT website for more information on how funds can be allocated
     • $300 million for assistance to firefighter grants
   • Jan – need more information and clarity on what type of costs are reimbursed.  The timeframe is March 2021 through December 2024.  Rory confirmed that turnout gear is not covered under CARES act/funding.  We should continue to watch the MAT website for more information.

CORRESPONDENCE –

1. 2021 Assessment affecting Taxes Payable in 2022 meeting – POSTING on 5/9/2021
   • Led by St Louis County:  Joe Odell & Jon Osterberg
   • Your jurisdiction’s appellants can meet directly with Joe or Jon on 5/19/2021 by telephone 218-733-2905 between 3-4 pm. Unlike with an LBAE meeting, if they miss appealing at their open book meeting, they can still appeal to the County Board.
2. Social Security Administration
   • Discrepancy quarterly filing (941) and 2019 W2/W3
     • 941 forms and W2 and W3’s have to be reviewed and corrections submitted
     • I retrieved the 941 forms but couldn’t find the 2019 W2’s and W3
     • Have to fax a request to SS office to get copies – 6/8 weeks
3. ISD 709 Duluth Public School 2021 general election:  absentee ballot processing delagated to the City of Duluth for Townships of Gnesen, Lakewood, Normanna, North Star and City of Rice Lake.

FIRE DEPARTMENT – Rory reported a mutual aid and medical call (standby).  The firefighters are back to training and training on the new truck.  Next meeting is April 21^st.  Rory is working with the DNR and as a reminder that people need to have a burning permit.

MAINTENANCE – Dick has nothing new to report

RECYCLING  – Jan reports everything is going well.  WLSSD requested an extra key for the recycling center for the company that picks up the films. 

ROAD – Rory started grading Barrs Lake Rd on 4/19/2021.  The roads are wet and bumpy and the frost isn’t out of the ground yet.

WEBPAGE REPORT  –  Carrie has nothing new

COMMUNICATION REPORT  – Enewsletter update:  Carrie started creating an enewsletter template using SendinBlue service.  Ideas for enewsletter:  Annual meeting, Election results, resume in-person meetings, volunteer firefighter recognition/old photo include names of individuals, Jan/broadband, Weed inspector posting, burning permits/Dick Dillon is the Fire Warden, Fire Department pancake breakfast postponed until Fall.  Target date 5/12/2021

UNFINISHED BUSINESS –

1. 2020 receipts for Annual meeting – attached.  Carrie to review Ray for one time receipts and explanations and bringing
2. Update on DS200 – manuals and account exec.  Carrie to review documentation/ask for additional training. 
3. March 2021 Reorg – motion/approval postponed until the May 2021 meeting

NEW BUSINESS –  Gary has a request from North Star East Common Community to use the Town Hall for May 8^th for annual meeting start at 9:00 am and all rules will be filed. This is informational only.

REVIEW OF DUTIES –  W2’s for 2019 to Hall, Jan/Dick burning permits, Jan weed inspector job posting, Carrie to create and send enewsletter before May meeting and try to resolve discrepancy in the Social Security filing.

UPCOMING EVENTS

NEXT MEETING      May 17, 2021 at 6:30 pm – Town Hall

ADJOURNMENT  – Dick makes a motion to adjourn, Gary second.  Dick aye, Gary aye, Jan aye.

Respectively submitted,

Carrie Landman

Town Clerk

Town of North Star

Reorganizational Meeting

March 15, 2021

Chairperson Janet Keough called the reorganizational meeting to order at 7:09 pm on March 15, 2021 via conference call.  Board members present were supervisors Dick Dillon, Janet Keough, and Gary Mantay, treasurer Ray Barnes,  clerk Carrie Landman and Deb Pomroy.

The following board positions will be chair Gary, vice chair Dick , maintenance Dick, Jan recycling, road Gary, deputy clerk Sue Forbragd, and deputy treasurer Towanna Rovenko. A motion by Dick second by Gary, Gary aye, Dick aye, Jan aye to approve the board positions.  Motion carried.  Carrie Landman will continue as the clerk.  Vote: Dick aye, Gary aye, Jan aye.  Motion carried.

Dick motion to continue the pay as last year, Jan second the motion, to approve the following board pay for the coming year: supervisors $150.00, clerk $225.00, Treasurer $225.00, outside meetings $100.00 extra work over the normal five-hour work per month pays $20 per hour, communications $23 per hour, deputy clerk and treasurer half of clerk and treasurer pay, and mileage $.56. 

Election judge pay:  $12.50 per hour, recycling pay: $15 per hour, custodian pay: $15 per hour, and the weed inspector $15 per hour not to exceed $150 for the year.  Mileage to be paid at $0.56 per mile. Dick aye, Gary aye, Jan aye.   Motion carried. 

Motion by Jan, second by Dick to continue board meetings on the third Monday of the month except January and February it will be the third Tuesday with all meetings beginning at 6:30 pm.  Vote:  Dick aye, Gary aye, Jan aye.  Motion carried.

The township posting places will be at the town hall, Alden Lake Road, Briar and Barrs Lake, and Northwoods Lane and Superior Choice will continue to be the township bank. Jan motion, Dick second.  Jan aye, Gary aye, Dick aye.  Motion carried.

Respectfully submitted,

Carrie Landman

Town Clerk

TOWN OF NORTH STAR                New Phone Number  425-436-6362   Access Code:  3839349#

March 15, 2021

CALL TO ORDER –  Supervisor Jan Keough called the meeting to order at 6:30 pm – those in attendance are Supervisors Janet Keough, Gary Mantay and Dick Dillon, Treasurer Ray Barnes,  Clerk Carrie Landman and Deb Pomroy. 

PLEDGE OF ALLEGIANCE – those in attendance recited the pledge of allegiance

MINUTES APPROVAL – Gary makes a motion to approve with minor corrections, Dick second, Gary aye, Dick aye, Jan aye to approve the February minutes with the minor edits.

REVIEW AND APPROVE PAYROLL AND CLAIMS – Dick motion, Gary second, Gary aye, Dick aye, Jan aye to approve the financial reports.

March 2021 Accounts Summary

TRANSFER – Request approval to transfer $3980.33 from savings to checking for checks 8190 – 8201, 030121 and 030221.  Motion to approve Gary, Dick second, vote Gary aye, Dick aye, Jan aye.

COMMENTS FROM CLERK OR TREASURER

1. Ray said the Office of the State Auditor – additional 2020 Year End Financial Report/was redundant with information submitted by Linda Britton on 2/1/2021.
2. Notary – exficio not public – $120 filing fee for either exficio or public notary.   Is this something you want the Clerk to have?  Jan thinks it would be nice, Gary thinks it’s not necessary for the residents unless we charge for it as they have options at their individual banks.  Dick would like to table until an open monthly meeting for further discussion. 
3. Lien release requested and received for 2007 Freightliner fire truck.   Lien holder Kansas City removed from MATIT Commercial Insurance.  Paperwork including lien release stored in fireproof safe.
4. SLC deposit – foreclosure land apportionment – $1,252.29 – March
5. Clerk Q1 reports due in April
   • 941 2021 Q1 federal tax
   • 2021 Q1 MN Unemployment filing

CORRESPONDENCE –

Carrie requests clarification on what types of correspondence to include in monthly meeting agenda.  Confirmation from Board to only include correspondence that requires a Board response.  Informational correspondence forwarded by email prior to the meeting does not need to be included.

1. St Louis County Board of Adjustment meeting – March 11, 2021 at 10 for Peggy Kuettel variance
2. Dept of Revenue 2020 Production Tax Payments & Distribution – North Star not included FYI only
3. Inquiry from Casey Sunshine Duluth Township/former deputy clerk Normanna.  Digitize files.  Hourly – open to salary.  Comments from the Board, Dick and Gary have no interest at this time and Jan recommends keeping her name in the file in case we have a future need. 
4. MATIT Legislative Policies Resolutions & Advocacy Guide – at the Hall in the Supervisor folder
5. Volunteer Firefighters Benefit Association of Minnesota – Annual Meeting Notice – conference is canceled but the Benefit is from 10 – 11 Saturday April 24, 2021.  Financial statement and minutes – in the Supervisor folder
6. MATIT  Spring Short Course Information and Registration email – FYI
   1. Jan inquired whether Clerk would take them
7. Jackie Dolentzj Duluth Public Schools questions regarding School Board elections: primary 8/10 and General 11/2
   • Is it okay if Duluth handles the absentee ballot process again this year?  Board confirmed yes.
   • Will North Star hand count ballots?  Board confirmed yes.

FIRE DEPARTMENT – Gary reported that the fire department resumed having meetings last week, another one is scheduled for March 17^th and then every other week.  No calls since last month.

MAINTENANCE – Dick reported an issue with the furnace in the Hall and Gary found someone to temporarily fix it but it will be fixed completelyand an invoice will be sent upon completion.

RECYCLING  – Jan reported all is going well.

ROAD – Gary reported the roads have turned from white and slippery brown, muddy and slippery

WEBPAGE REPORT  –  Website is up to date on monthly minutes and Carrie has been replaced as clerk on the Staff page in response to resident Linda Britton raised during the beginning of the Annual Meeting on March 9^th.

COMMUNICATION REPORT  – Carrie to select and start working on an email service provider and enewsletter to residents.  Print copies?  Jan said it would be great to send an enewsletter mid-April with election results, annual meeting continuation, broadband.  Jan suggests posting print copies at the Hall, Briar and Alden lake rather than mailing, Gary no comment at this time, Dick agrees.  Carrie suggests a waterproof receptacle at the Hall for people to take.  Dick suggests posting a notice at the Hall with information that they can take one from the Hall.  Jan suggests only a few and B&W only.  10 copies. 

UNFINISHED BUSINESS – Review financial report for Annual Meeting in June  Jan asked Carrie to prepare this report for the 2021 Annual Meeting and would like to review while it’s fresh in everyone’s mind.  Jan felt we should provide more detail to the citizens rather than General, Fire and Road Bridge gross funds.  Dick and Gary agree the report is fine.  Jan would also like to list the 2020 receipts for transparency and include some of the one-time only receipts so the residents can see where the money comes from. 

Ray confirmed that Rory sent a thank you to CLP for the fire turnout gear grant.  CLP meeting was the week of March 8^th and they acknowledged the thank you.  Rory will send pictures of the volunteers in the new gear and send to CLP.  Jan asked when we could apply for additional funds and Ray confirmed it’s annual and we can apply again in September 2021.

NEW BUSINESS –  

1. Reorganization meeting – see additional March 2021 Reorganizational Meeting final
2. Sue Forbragd would like the Township to purchase a vacuum so she doesn’t have to bring her personal vacuum.  Dick makes a motion for Sue purchase what she needs under $200, Gary second provided she can make the purchase otherwise a Supervisor will purchase.  Vote Dick aye, Gary aye, Jan aye.  Motion carries.
3. When to resume monthly meetings at the Hall. Dick makes a motion resume monthly meetings at the Hall for the May meeting with some restrictions, Board at the table with social distancing and anyone else that attends in chairs as far out and into the fire hall.  People required to wear masks.  Dick also requires a posting at the door and if feeling sick don’t come in.  Could take temperatures as the Fire Department has the device.  Gary second the motion.  Discussion – Ray has no problem in May, Carrie commented that if proper social distancing rules and masks are required, she would attend the an in-person meeting as it’s part of her job as it would be in a public/private sector position.   Current state guidelines to be followed.  Jan suggests voting and creating a posting to review in April. Dick aye, Gary aye, Jan aye
4. Carrie to research and contact vendor for the ballot counter to check the machine and provide training.

REVIEW OF DUTIES –  Carrie:  create a Q1 Township enewsletter, create a posting regarding resuming meetings at the Hall with May, create 2020 payments report for the Annual Meeting in June.

UPCOMING EVENTS

NEXT MEETING      April 19, 2021 at 6:30 pm

ADJOURNMENT   Jan makes a motion to adjourn at 7:32 pm, second Gary.  Dick aye, Gary aye, Jan aye.

Respectively submitted,

Carrie Landman

Town Clerk